Privacy Policy
1. Introduction
This policy explains how Independent Workplace Investigations Limited collects, uses and protects personal information. We are committed to handling all information with care and keeping it secure.
We are the “controller” of the personal information described in this policy.
Independent Workplace Investigations Limited, Company number: 16676825
Registered office: Rutland House, 23-25 Friar Lane, Leicester, LE1 5QQ
Email: info@independentworkplaceinvestigations.com
2. What information we collect
We collect information in the following ways:
Information you provide directly
This may include your name, job title, email address, phone number and any information you include when you contact us through our website, forms or email.
Information provided during our services
When organisations engage us for workplace investigations, assessments or training, we may receive information about employees and other individuals. This may include statements, documents, emails, policies, work records and other relevant material.
Website and technical information
Wix automatically collects certain data such as IP addresses, device type, browser type, pages visited and time spent on the site. Cookies and similar tools may be used to help the website function and improve performance. We do not use this information to identify you.
3. How we use personal information
We use personal information only where needed for our work and where the law allows. This includes:
-
Responding to enquiries.
-
Carrying out workplace investigations, reviews, training and related services for clients.
-
Managing our website and monitoring its use.
-
Meeting our legal obligations (for example, record-keeping or health and safety).
-
Protecting the security of our systems.
We do not use information for marketing unless you request updates from us.
4. Lawful bases for using information
We use personal information only where needed for our work and where the law allows. This includes:
-
Responding to enquiries.
-
Carrying out workplace investigations, reviews, training and related services for clients.
-
Managing our website and monitoring its use.
-
Meeting our legal obligations (for example, record-keeping or health and safety).
-
Protecting the security of our systems.
We do not use information for marketing unless you request updates from us.
5. How we share information
We do not sell personal information.
We may share information with:
-
Clients who have instructed us (only where necessary for the matter).
-
Professional advisers (such as insurers or accountants).
-
Service providers who support our website or IT systems.
-
Regulators, law enforcement or courts where required by law.
All third parties are required to keep information secure.
5. How we share information
We use personal information only where needed for our work and where the law allows. This includes:
-
Responding to enquiries.
-
Carrying out workplace investigations, reviews, training and related services for clients.
-
Managing our website and monitoring its use.
-
Meeting our legal obligations (for example, record-keeping or health and safety).
-
Protecting the security of our systems.
We do not use information for marketing unless you request updates from us.
6. International transfers
Wix may store data on servers outside the UK. Wix meets recognised international standards for data protection and uses appropriate safeguards to protect your information. Further details can be found in Wix’s own privacy notice.
7. How we keep information secure
We use a range of technical and organisational measures to keep information safe, including password protection, restricted access, secure storage and regular system monitoring
8. How long we keep information
We keep information only for as long as needed:
-
Enquiries: usually up to 12 months.
-
Investigation and advisory work: usually six years after the matter closes.
-
Website analytics: as set by our cookie settings.
If you would like more detail, you may contact us.
9. Your rights
You have the following rights under UK data protection law:
-
To access your personal information.
-
To ask us to correct or update information.
-
To ask us to delete information (in some cases).
-
To object to or limit how we use your information.
-
To ask for a copy of your information in a portable format.
-
To withdraw consent where we rely on consent.
To exercise any of these rights, please contact us at info@independentworkplaceinvestigations.com
You also have the right to complain to the Information Commissioner’s Office (ICO).
10. Cookies
Our website uses cookies to help it function and to understand how visitors use the site. You can change your cookie settings at any time through your browser. Further details are in our Cookie Policy.
11. Children
Our website is not intended for children and we do not knowingly collect information from anyone under the age of 16.
12. Changes to this policy
We may update this policy from time to time. Any changes will appear on this page with an updated date.
13. Contact
Our full contact details are listed in section 1. If you have any questions about this policy or your personal information, please contact us at info@independentworkplaceinvestigations.com